Juan - Bringing Structure to a Scaling Agency
Influencer Marketing Agency
CLICKUP BUILD
Meet Juan
As the CEO of FlowFlamingo - a thriving influencer marketing agency operating across Spain and the UK - Juan knew that strong systems were essential to make his operations run like a well-oiled machine.
But behind the polished campaigns and growing client base, the day-to-day operations felt harder than they needed to be.
The Challenge
FlowFlamingo was growing quickly, but behind the scenes, things felt more scattered than they needed to be. The team was jumping between tools, with conversations spread across meetings and Slack, making it harder to stay aligned.
Without a central system, Juan was spending extra time following up on tasks, and delegation wasn’t always straightforward. He knew they didn’t need more tools - they needed one centralised hub to bring everything together and make the day-to-day feel more efficient and easy to manage.
Our Approach
We implemented a custom ClickUp setup designed to bring visibility, structure, and ease to FlowFlamingo’s operations, while keeping it flexible enough to evolve with the business. The goal was to support the team’s fast-paced creative work without overwhelming them with rigid processes. We helped them by:
Mapping out key workflows across departments and translating them into ClickUp in a way that felt intuitive and easy to adopt
Creating a central dashboard so Juan could get a bird’s-eye view of everything happening across the agency in real time
Setting up clear task structures, due dates, and ownership to make collaboration frictionless
Building templates for recurring projects and client deliverables to save time and ensure consistency
Creating team-specific views so everyone could focus only on what mattered to them
Providing hands-on training and recorded tutorials to make sure the team felt confident using the system long after the setup was complete
The Transformation
With their new ClickUp setup, FlowFlamingo finally has a backend that matches the energy and professionalism of their brand. The team feels more aligned, projects flow with clarity, and Juan can focus on leading and growing the agency without getting pulled into the daily operations.
In his own words:
“Alex has completely transformed the way we work at FlowFlamingo. Our processes were all over the place, and we didn’t have the systems to support our growth. Alex set up a custom ClickUp for us, and every feels so much simpler and easier for our team and how we manage our projects. He explained everything so clearly, and I felt confident every step of the way. If your systems and processes need an upgrade, I highly recommend their services!”
Connect with Juan
INSTAGRAM: @flowflamingo
WEBSITE: www.flowflamingo.com