Juan - A Unified Team with Scalable Systems
Influencer Marketing Agency
CLICKUP BUILD
Meet Juan
As the CEO of FlowFlamingo - a thriving influencer marketing agency operating across Spain and the UK - Juan knew that strong systems were essential to scaling smoothly.
But behind the polished campaigns and growing client base, the day-to-day operations felt clunky, disjointed, and harder than they needed to be.
The Challenge
FlowFlamingo was growing fast, but their internal processes couldn’t keep up. The team was constantly switching between tools, struggling to stay aligned, and wasting time on repetitive manual tasks. Juan knew they needed more than just another tool. they needed a central hub to bring clarity, accountability, and cohesion to their operations. They were:
Juggling too many tools with no clear workflow, making it hard to track progress.
Wasting valuable time in team meetings due to a lack of shared structure.
Struggling to delegate effectively and ensure tasks were followed through.
Lacking visibility over project timelines and resource capacity.
Feeling frustrated that their backend didn’t reflect the agency’s creativity or professionalism.
Our Approach
We implemented a custom ClickUp setup designed to bring visibility, structure, and ease to FlowFlamingo’s operations. whilst keeping it flexible enough to evolve with the business. The goal was to support the team’s fast-paced creative work without overwhelming them with rigid processes. We helped them by:
Mapping out key workflows across departments and translating them into ClickUp in a way that felt intuitive and easy to adopt.
Creating a central dashboard so Juan could get a bird’s-eye view of everything happening across the agency in real time.
Setting up clear task structures, due dates, and ownership to make collaboration frictionless.
Building templates for recurring projects and client deliverables to save time and ensure consistency.
Creating team-specific views so everyone could focus only on what mattered to them.
Providing hands-on training and recorded tutorials to make sure the team felt confident using the system long after the setup was complete.
The Transformation
With their new ClickUp setup, FlowFlamingo finally has a backend that matches the energy and professionalism of their brand. The team feels more aligned, projects flow with clarity, and Juan can focus on leading and growing the agency without getting pulled into daily ops.
In his own words:
“Alex has completely transformed the way we work at FlowFlamingo. Our processes were all over the place, and we didn’t have the systems to support our growth. Alex set up a custom ClickUp for us, and every feels so much simpler and easier for our team and how we manage our projects. He explained everything so clearly, and I felt confident every step of the way. If your systems and processes need an upgrade, I highly recommend their services!”
Connect with Juan
INSTAGRAM: @flowflamingo
WEBSITE: www.flowflamingo.com